FoE Cymru LETTER-WRITING SCHEME

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The scheme

Experts

Example letters

Sending letters

Displaying letters

Published letters

Briefing documents

HOW THE SCHEME IS INTENDED TO WORK

Here is the letter-writing scheme as we see it now:

1.    The scheme needs a MANAGER. This can be a full-time member of staff or volunteer in FoE head office, or even an FoE member outside head office. For an initial period, Gerry Wolff has volunteered to administer the scheme, in consultation with Gordon James and Bleddyn Lake of FoE Cymru. Gerry's contact details are: , 01248 712962, www.mng.org.uk/green_house. To combat spam, the email address is given as an image. Please type it in to your email program.

2.   The Coordinator of each local group should describe the scheme to their local group and find volunteers to be READERS or EXPERTS. Any one person can be one or the other or both.

3.   One or more READERs for a particular medium should try to read/listen to it on a regular basis looking for opportunities to send in letters or articles.

4.   The Coordinator of each local group should try to ensure that all local media are covered.

5.   An EXPERT is someone who takes a close interest in a particular area such as climate change, nuclear power, chemicals in the environment, etc. Any one person can be EXPERT in more than one area and there can be more than one expert for any one area.

6.   Each Coordinator should send the MANAGER a list of EXPERTS in their group, with telephone numbers, email addresses and areas of expertise. The MANAGER will put this information on this website so that everyone can see it (with anti-spam measures to protect email addresses). This website will also contain sample letters for each area of concern.

7.   When a READER spots an opportunity to publish a letter (or article), they should identify an EXPERT with the right kind of knowledge who would be willing to draft the letter or at least give advice. After any necessary revisions, the letter would be submitted for publication with the READER's name on the bottom, or the EXPERT's name, or the name of any other FoE member that approves the letter. Remember that EXPERTs are volunteers and may not have the time available to respond to every request.

8.   Letters will probably have more impact if authors write as individuals, not as representatives of FoE. This also avoids the risk that a badly-drafted letter would damage FoE's reputation.

9.   Since some members of the non-green ‘opposition’ are sending the same letter to large numbers of local newspapers, FoE should consider whether it can afford not to do the same.

10. From time to time, each local group Coordinator should check that the group’s READERS really are monitoring their assigned medium or media and, where necessary, find a new volunteer. Likewise, Coordinators should check and update their list of EXPERTS and send revised details to the MANAGER. Copies of published letters or articles (with prior letters where appropriate) may be displayed on local group web sites where everyone can see them. This website will serve as an ‘umbrella’ website with links to local group websites, and other information about the scheme.

Exchanging information

Ideally, everyone using this scheme will have access to email and the internet. If, for example, you want an EXPERT to draft a letter in response to another letter that has appeared in your local press, then it is very convenient to be able to send a scanned copy of the earlier letter to the EXPERT as an email attachment. Likewise, the EXPERT can use email to send back the text of any letter that he or she may have drafted. As mentioned on another web page, most newspapers like to receive letters for publication as plain text in the body of an email, rather than hard copy.

But the scheme can still be used even if you do not have access to the internet. Phone calls and ordinary post will work perfectly well, even if post is slow compared with email.

Briefing documents

A two-page description of the letter-writing scheme in a form that can be printed off and distributed to members of FoE can be downloaded from here:

Email addresses for the media


Last updated: 2006-06-27